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Reserve a Library Meeting Room

The Hayes Room

Hayes Room

The East Montpelier Room

East Montpelier Room

Meeting Room Rules

The meeting rooms of the Kellogg-Hubbard Library are an important part of the Library's services. They are available to any community group or individual, subject to the following:

1)  You may not charge for attendance, tuition or fees for meetings or workshops held in Library meeting rooms.  You may not solicit donations,  sell or raffle goods or services. 


2)  You may reserve a room up to 6 weeks in advance with the Library.  Meeting room use must take place during our regular operating hours (including room setup and breakdown).

3) You must read and abide by these rules, as well as our Policy on the Use of Library Spaces.  Library Administrators can deny or revoke use of the rooms to those who violate Library policy, procedures or rules.

4) Each room has a 75 inch TV with an HDMI cable.  Library staff are not available to support or troubleshoot additional technology.

5) You may not serve alcohol.

6) Leave the room in the same condition you found it.  We reserve the right to hold you responsible and to charge a fee if the room is not left in its original condition, and for any loss or damages incurred by the Library due to your group's use of the room.

7) Your group must follow the Library rules of conduct and not disrupt regular library operations. Children under 16 must be under adult supervision.

8) You are responsible for publicizing your own programs. Advertising must include the valid/verifiable name and contact information of the presenter or organization. You may not present an independent programs as Library sponsored.

9) Please determine your meeting room use fee by means of the schedule that follows. You must pay any fees due before you use the room. If you use a room for more than two hours, that additional time is subject to the "additional hour" fee, even if it not a a full hour.

Room Fee Schedule

   Organization Annual Budget               Base Fee               Additional Hour    

          $0 - $49,999                                        No Fee                          $5.00                    

      $50,000 - $249,999                               $25.00                           $10.00                

     $250,000 - $499,999                              $35.00                           $12.50                


        Over $500,000                                     $50.00                           $15.00                

Meeting Room Registration Form

Complete this form to request the use of a meeting room.  You will receive an email from the library after you submit your request. Your room is not reserved until you receive confirmation from the Library.

Contact Information

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