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Reserve a Library Meeting Room

The Hayes Room

Hayes Room

The East Montpelier Room

East Montpelier Room

Meeting Room Rules

The meeting rooms of the Kellogg-Hubbard Library are an important part of the Library's services. They are available to any community group or individual, subject to the following:

1) You may reserve a room up to 6 weeks in advance with the Library.  Meeting room use must take place during our regular operating hours.

2) You must read and abide by these rules, as well as our Policy on the Use of Library Spaces.

3) You must make advance arrangements with the Head Adult Librarian to use any Library technology equipment. 

4) You may not serve alcohol except with special written permission of library administrators.

5) You may not charge for attendance or solicit donations for meetings or workshops held in the Library. You may not sell or raffle goods or services. With advance permission of library administrators, you may charge a fee to cover the costs of materials.

6) Leave the room in the same condition you found it.  We reserve the right to charge a fee if the room is not left in its original condition, and to hold you responsible for any loss or damages incurred by the Library due to your group's use of the room.

7) Your group must follow the Library rules of conduct and not disrupt regular library operations. Children under 16 must be under adult supervision. We can deny use of the rooms to those who violate Library policy or procedure.

8) You are responsible for publicizing your own programs. Advertising must include the valid/verifiable name and contact information of the presenter or organization. You may not present an independent programs as Library sponsored.

9) Please determine your meeting room use fee by means of the schedule that follows. You must pay any fees due before you use the room. If you use a room for more than two hours, that additional time is subject to the "additional hour" fee, even if it not a a full hour.

Room Fee Schedule

Detail of room use fees

Meeting Room Registration Form

Complete this form to request the use of a meeting room.  You will receive an email from the library after you submit your request. Your room is not reserved until you receive confirmation from the Library.

Contact Information

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