Reserve a Library Meeting Room

September 2021 Update -  Current max occupancy = 25 people

  • The Kellogg-Hubbard Library has 2 meeting rooms available for public use.

  • Groups using the rooms may not charge for admission, request donations, or sell or raffle goods or services.

  • Meetings must be scheduled in advance, but cannot be scheduled more than six weeks in advance. Call, visit the circulation desk, or fill out the online form below to schedule a meeting room.

  • Rental fees are on a sliding scale, based on the group’s budget. See the Room Use Fee schedule below for details.

  • Library programs have priority for use of the meeting rooms.  

  • Please see the Using Hayes Room A/V Equipment document for information about using audiovisual equipment in the Hayes meeting room.

Hayes Room pictured above, East Montpelier Room pictured below.

Hayes Room

Please Read Prior to Requesting a Meeting Room

The meeting rooms of the Kellogg-Hubbard Library are an important part of the Library's services. They are available to any community group or individual, subject to the following:

You may reserve a room up to 6 weeks in advance with the Library.

You must read and abide by the Information for Groups Using Kellogg-Hubbard Library Meeting Space as well as our Policy on the Use of Library Spaces.

You may not charge an attendance fee or solicit donations for meetings or workshops held in the Library. You may not sell or raffle goods or services. With advance permission of library administrators, you may charge a fee to cover the costs of materials.

You leave the room in the same condition you found it in. Please follow these clean-up instructions. We reserve the right to charge a fee if the room is not left in its original condition, and to hold you responsible for any loss or damages incurred by the Library due to your group's use of the room.

Your group must follow the Library rules of conduct and not disrupt regular library operations. Children under 16 must be under adult supervision. We can deny use of the rooms to those who violate Library policy or procedure.

You are responsible for publicizing your own programs. Advertising must include the valid/verifiable name and contact information of the presenter or organization. You may not present an independent programs as Library sponsored.


Meeting room use must take place during the regular operating hours of the Library.

Please determine your meeting room use fee by means of the schedule that follows. You must pay any fees due before you use the room. If you use a room for more than two hours, that additional time is subject to the "additional hour" fee, even if it not a a full hour.

Room Fee Schedule


Request a Library Meeting Room

Please complete the form below to request the use of a meeting room.  You will receive an email from the library after you submit your request. Your room is not reserved until you receive confirmation from the Library.

Meeting Room Registration

Contact Information